Office Assistant

Job Title: Office Assistant, Motor Vehicle Registration Project  

Position Type: Local Contract

Reports to: Administrative Assistant, Motor Vehicle Registration Project

Job Purpose: Responsible for managing general office duties to ensure project processes run smoothly.

 Key Duties:

• Performs clerical duties, including, but not limited to, mailing, and filing correspondences
• Coordinate with various departments and reserve meeting room and equipment for customer visits and staff meetings.
• Manager refreshments for senior leadership and for meetings
• Photocopy, scan, and file appropriate documents
• Organize the facility and assist managers as requested to ensure smooth operational support
• Sign for delivered packages and distributes them to the appropriate recipient
• Cover for the reception area upon request
• Maintain stock of supplies by anticipating work requirements, ordering supplies, and distributing supplies where necessary
• Ensure neat and clean office area
• Provide administrative support to management as requested Manager refreshments for senior leadership and for meetings
• Photocopy, scan, and file appropriate documents
• Assist with organizing events when necessary
• Sign for delivered packages and distributes them to the appropriate recipient
• Maintain stock of supplies by anticipating work requirements, ordering supplies, and distributing supplies where necessary
• Provide administrative support to management as requested Collecting and delivering office items, documents, mail and parcels as instructed.
• Any other duties as may be assigned from time to time.

Person Specifications: