Records Officer

Job Title: Records Officer, Motor Vehicle Registration Project  

Position Type: Local Contract

Reports to: Process Supervisor, Motor Vehicle Registration Project

Job Purpose: Responsible for records management of the MVR Project including securely and effectively managing information received and produced. The role is responsible for the creation, storage, retrieval, and disposal of all recorded MVR project information.

 Key Duties:

• Develop record distribution and storage policies.
• Analyze MVR project information needs and develop procedures to ensure these requirements are met.
• Provide the necessary support to ensure the accountability, transparency, and regulatory requirements of the project as it related to records management are met.
• First point of contact for directing staff to where records are managed and kept
• Review project records to ensure accuracy and completeness
• Track, Locate and retrieve project records as requested
• Maintain proper filling of approved records
• Control the movement of files and documents across MVR Project
• Classify and index records
• Provide training to staff who require access or have responsibility for maintaining records
• Ensure records are easily accessible when needed
• Ensure security of all project data and records
• Perform other Records Management duties as specified by management
• Design security measures to safeguard records from unauthorized access, damage and destruction
• Any other duties as may be assigned from time to time.

Person Specifications: